Guidelines for Civil Society Organisations

 

1           BACKGROUND

 

Ghana’s 1992 Constitution protects the full range of human rights, including the right of civil society to participate in decision-making. However, citizens, particularly the poor and the marginalized, are not always aware of all their rights. Furthermore even when they are, they may lack the institutional capacity to come together and engage with the government in order to claim these rights.

 

In response, some CSOs (Civil Society Organisations) have tended, in recent years, to incorporate a rights-based approach (RBA) into their work, focusing on issues such as empowerment and advocacy to help provide a framework in which society’s poor can access their rights.  A rights-based approach can complement and enhance programmes of welfare and service provision.

2           THE RIGHTS AND VOICE INITIATIVE (RAVI)

 

In order to promote the incorporation of rights based approaches in Ghana, the RAVI fund has been established.  RAVI disburses funds to CSOs in order to improve the accountability and responsiveness of the Government of Ghana towards its citizens, particularly the poor

 

RAVI is currently funded by the British Government’s Department for International Development (DFID).  A secretariat, located in Accra, coordinates and oversees the implementation of activities.  RAVI is managed by a consortium of four partner organisations headed by ActionAid International Ghana. The other consortium members are Participatory Development Associates, Centre for Democratic Development and FRR.  RAVI is also overseen by a Steering Committee with a Grants Sub-Committee responsible for the award of larger grants and supervision of the whole grants portfolio.

3           WHAT ARE THE OBJECTIVES AND EXPECTED OUTPUTS OF RAVI ?

 

The aim of RAVI is to facilitate and support ‘enhanced citizen-government engagement in Ghana focusing on the respect, protection and fulfilment of civil, cultural, economic, political and social rights’.   The expected outputs of RAVI are:

 

a) Strengthened capacity of vulnerable groups to exercise voice and demand their rights (e.g. women, children, disabled, minorities);  

 

b) Enhanced citizen capacity to realise rights associated with livelihoods (e.g. shelter, food, land, water and labour)

 

c) Citizens’ demand for accessible, affordable, quality social services supported (e.g. education, health, and social welfare)

 

d) Promotion and protection of civil and political rights supported through the development of innovative strategies and mechanisms (e.g. access to information, participatory governance, redress mechanisms, transparent budgeting)

 

e) Increased capacity of CSOs to engage with public institutions and private organisations in order to articulate and represent the interests of the poor.

 

RAVI exists not only to strengthen communities capacity in making their voices heard in the arena of public debate but seeks to build upon demands for transparency whilst deepening relations between Ghana’s citizenry and the government (i.e. better citizen-government engagement).  Civil society organizations may apply for grants from RAVI to engage in activities that will further these goals.

 

In the context of citizen-government engagement (CGE), RAVI considers the term “government” in a generic sense to include:

·        Central government (Legislative, Judiciary and Executive branches), ministries, departments, agencies and services

·        Local government (Town/Area Councils, District Assemblies, Decentralised Departments)

·        Traditional authorities (Chiefs/Queen Mothers, chieftaincy institutions, stools, skins)

·        Multi-National Corporations, IMF, World Bank

4           WHAT PRINCIPLES IS RAVI BASED ON ?

 

Underlying all the work of RAVI is a fundamental emphasis on a rights-based approach (RBA) and people centred advocacy (PCA)[1]. Characteristically, RAVI is therefore committed to ensuring inclusion, voice, participation, accountability, mutuality and collaboration.

 

RAVI aims to support the principles of mutual respect and dialogue, as well as the promotion of partnership and democratic values, transparency, accountability and the encouragement of constructive engagement.

 

RAVI intends to apply these principles and values to the management of the Initiative, and expects CSOs to whom RAVI awards grants – RAVI’s Grant Partners (RGPs) - to uphold similar principles and values.

 

 

5           WHEN DO CALLS FOR EXPRESSIONS OF INTEREST TAKE PLACE?

 

RAVI intends to issue calls for expressions of interest in February 2007 (this call). CSOs can apply for grants for activities that will take place over a one or two year period. RAVI currently has secured funding from DFID for a five year period, which means that all grant funds must be fully utilised by September 2009. 

6           WHO IS ELIGIBLE TO APPLY FOR RAVI GRANTS?

 

RAVI understands CSOs to include Faith Based Organisations, Trades Unions, Non-Governmental Organisations, Networks, Coalitions and various other bodies.

 

To be eligible to apply for a grant from the Initiative, CSOs must satisfy the following conditions:

a)      Be legally registered not-for-profit Ghanaian CSO or affiliated to/in partnership with a legally registered not-for-profit Ghanaian CSO;

b)      Be working at the Regional or National level within Ghana (i.e. the CSO must be actively working in several districts within Ghana). 

 

The following organisations are not eligible for grants from the Fund:

a) International NGOs (unless in partnership with an eligible Ghanaian CSO through whom the funding will be channelled with no funds allocated to the international NGO)

b) Organisations in receipt of core funding from the Ghana Advocacy and Research Programme (G-RAP)

c) Government of Ghana agencies (unless in partnership with an eligible CSO through whom the funding will be channelled with no funds allocated to the government agency)

7           WHAT CAN RAVI FUNDS BE USED FOR?

 

Grants will only be awarded to CSOs that put forward expressions of interest or proposals that support citizen-government engagement using rights based approaches and people centred advocacy, and match the aims of the Initiative, as described in Section 3 above.

8           TWO TYPES OF GRANT: “INTERMEDIARY” AND “DIRECT CGE”

 

CSO’s may submit expressions of interest which combine a mix of activities, as illustrated in the table below.  Two different types of grants will be disbursed but a CSO can only apply for one type of grant. The two types of grants available are:

 

·        Grants to “Intermediary”  CSOs, which must include disbursement of intermediary grants to grassroots CBOs, and

 

·        Direct Grants to CSOs themselves, which they can use for direct citizen-government engagement (CGE) at the regional and national levels.

 

Normally, all CSOs will have a base or constituency with grass-roots organisations, but in a few Direct CGE cases, focussed on very specific or single issues, the grant may not necessarily include capacity building of CBOs.

 

Table 1:  Illustration of the Application of the Two Types of Grant Funds

 

Type of Grant	Grant disbursement to CBOs	CGE on a specific issue by the CSO and/or partner CBOs	Capacity Building of CBOs, CBO networks, or CBO coalitions	Internal Capacity Building of the CSO itself/partner CBOs
1.  Intermediary grants (working with CBOs on issues of their own choice)	P	û	P	P
2. Direct CGE grant	û	P	û	P

9           WHAT IS THE SIZE OF THE GRANTS?

 

CSOs can apply for direct grants of the cedi equivalent of up to £40,000 for two years and intermediary grants of cedi equivalent of up to £60,000.  In the case of intermediary grants, an amount of the cedi equivalent of ₤25,000 of the total grant must be disbursed to CBOs over the two year period.

 

Grants may be utilised over a maximum period of two years, though we would normally expect that small grants would be utilised within a year.

 

The level of funding awarded will depend on:

·        The content, scope, and quality of the proposal

·        The capacity of the CSO to contribute to the RAVI objectives set out in Section 2

·        The track record of the CSO (the Initiative will not give large grants to organisations with no experience of managing grants of a similar size).

·        Negotiation with the RAVI secretariat (which will focus on the clarity of the strategy proposed, the  linkage between strategy and proposed activities, and the reasonableness of the costs proposed in the budget)

 

An indication of how the scope of the proposal might relate to the size of the grant request is given in the Table below.  There is some flexibility in the allocation of resources, but maximum limits apply for some types of spending.

 

Table 2a:  Illustrative Relationship between Funding Level and Scope of Proposal for RGPs in Direct Citizen-Government Engagement

Total Grant Annual amount (cedi equivalent of)	Indicative scope of activities for RGPs in Direct Citizen-Government Engagement
£7,500 - £15,000 for two years	Typically for CSOs seeking to promote citizen-government engagement in one region in Ghana or to engage in a single, very focussed, relatively straightforward advocacy issue
£15,000 - £25,000 for two years	Typically for CSOs seeking to promote citizen-government engagement in between two and five regions in Ghana or to engage in wide ranging and in-depth advocacy issues
£25,000 - £40,000 for two years	Typically for CSOs seeking to promote citizen-government engagement in more than five regions or to engage in wide ranging, complex, and relatively difficult advocacy issues.
Special Conditions	For Direct CGE RGPs
Overhead costs (including staff, training, transport, equipment, audit, administration	A maximum of 20% of the total grant
Equipment purchase	A maximum of 4% of the total grant (as part of the overhead costs)
Programme costs	At least 80% of the total grant
Monitoring and Evaluation	Around 10% of the total grant (as part of the programme costs)

 

Table 2b:  Illustrative Relationship between Funding Level and Scope of Proposal for Intermediary RGPs.

 

Total Grant Annual amount (cedi equivalent of)	Indicative scope of activities for intermediary RGPs
Up to £25,000 a year (out of which £12,500 must be disbursed to CBOs) (i.e. a maximum of £50,000 over two years out of which £25,000 must be disbursed to CBOs)	Typically for CSOs working with CBOs in one administrative region in Ghana
Up to £30,000 a year (out of which £12,500 must be disbursed to CBOs) (i.e. a maximum of £60,000 over two years out of which £25,000 must be disbursed to CBOs)	Typically for CSOs working with CBOs in two administrative regions in Ghana
Special Conditions	For Intermediary RGPs
Overhead costs (including staff, training, transport, equipment, audit, administration	A maximum of 15% of the total grant
Equipment purchase	A maximum of 4% of the total grant (as part of the overhead costs)
Programme costs (including disbursements to CBOS for intermediary RGPs)	At least 85% of the total grant
Monitoring and Evaluation	Around 10% of the total grant (as part of the programme costs)

10       ADDITIONAL GUIDANCE FOR INTERMEDIARY RGPS

 

10.1  Definition of Intermediary RGPs

 

RAVI defines an ‘intermediary’ as any RGP that will support community based organisations working at the district and community levels to carry out citizen-government engagement on issues of the CBOs own choice.

 

10.2 The Role of Intermediary RGPs

 

Intermediaries are expected to nurture and empower the CBOs (through capacity building, grant disbursement and technical support) to exercise voice in public debate and demands for transparency and accountability from the Government at the district and community levels, as set out in Section 3 above.

 

In addition, intermediary RGPs are expected to carry out value-adding activities that will help to:

 

a)      Build partnerships/alliances/coalitions among grassroots CSOs

b)      Build district and community capacity in a responsive way

c)      Increase local ownership

d)      Develop learning capacity and capacity for replication

e)      Reduce urban and capital-city/town bias

Research has shown that organisations with intermediary responsibility can sometimes usurp and stifle the roles and efforts of the smaller organisations with whom they work. To combat this tendency, the Initiative will look to recipients of intermediary grants to play a facilitative and enabling role in strengthening grassroots organizations to engage with government. 

 10.3 Use of RAVI Grants by Intermediary RGPs

Grants by RAVI to intermediary CSOs shall have two components: (1) assistance to the intermediary and (2) direct grants to CBOs as follows:

 

 

Component 1: Assistance to Intermediaries to Support CBOs

                         

The amount for this component can be up to UK₤60,000 a year as indicated in table 2b above, but the level of funding received will be subject to the scope of work (one or two administrative regions in Ghana), the outcome of a review of the proposal submitted and an organisational assessment.  This component of the grant may be used for the following:

 

 

 

1)      Overhead costs, which should not exceed 15% of the total grant, including:

·        Capacity building for the intermediary organisation itself such as training in how to nurture CBOs, training in coaching of CBOs in monitoring, strengthening CBOs etc.

·        Staff, administration,

·        Transport and travel (including programme travel and transport)

·        Costs related to the management and disbursement of grants to CBOs

 

2)      Direct programme costs of not below 85% and could be used for

 

a) Helping CBOs to develop their capacity for advocacy and voice by:

·        Facilitating exchange visits among groups;

·        Training CBOs in rights based approach and people centred advocacy;

·        Facilitating advocacy delivery by groups;

·        Providing information, education and communication materials

·        Making linkages to higher levels of government, and with other coalitions and networks.

 

b) Organisational development support of the CBOs such as internal oversight and accountability (Committees, Boards, Trustees), strategy formulation, preparation of systems and procedures, accounting and financial management

 

c) Monitoring and evaluation of the activities of both the intermediary organisation and those of the CBOs (around 10% of the total grant)

 

There will be a review by the RAVI Secretariat of the state of preparedness of both intermediary organisations and CBOs within six months of receipt of funds under this component. The review will inform the Initiative on whether or not to proceed and channel grants to CBOs through the intermediary organisation or on whether or not additional capacity building or other work is needed first

 

Component 2: Grants to CBOs

 

In their expressions of interest Intermediary applicants should include an estimation of the number of CBOs they intend to work with and the amount that each organization will receive.These estimates will vary depending on the size, nature and capability of CBOs. Indicatively, however, successful intermediary CSO applicants might work with between five and ten CBOs a year for a two year period, with grants of up to the cedi equivalent of UK₤1,250 to each CBO in a year. However, the total amount available for disbursement to CBOs in a year is the cedi equivalent of UK₤12,500. In the second year, the intermediary CSO may or may not continue to work with the same CBOs. The rationale behind retaining or changing CBOs must be discussed with RAVI at the end of the first year.

 

CBOs are expected to use the grants at district and community levels to carry out the following:

 

i) Raising awareness so that poor people can claim and enjoy their rights

ii) Empowering and mobilising groups for citizen-government engagement

iii) Enhancing participation in local decision-making

iv) Establishing administrative standards to improve service delivery of service providers

v) Monitoring the behaviour of state officials and companies

vi) Facilitating voice, for example through community media

 

RAVI will have dialogue with intermediary CSOs on CBOs’ use of direct grants on a case by case basis.

 

Direct grants to CBOs should commence when intermediary CSOs have adequately demonstrated that they have done enough preparatory work with selected CBOs and that in turn the selected CBOs are prepared. Payment should commence not later than six months following intermediary organisations receipt of funds under component 1.

 

 

10.4 Selection of CBOs for Receipt of Grants by Intermediaries

 

The Initiative prefers to see that eligible CBOs in the operational area of an intermediary CSO are able to apply for grants for engagement at the district and community levels.  In such cases, therefore, the CBO selection process should be open to all interested and eligible CBOs and selection is based on the merit of the individual applications.

 

However, RAVI also recognises that some intermediary CSOs may already be working with CBOs that they have invested resources in, built intimate relationships with, or have a more focussed programme of work and will wish to continue to work with those CBO partners.   In such cases, the selection process may take one of the following forms.

 

a)      The intermediary CSO restricts the process to its partner CBOs but ensures that there is transparency in the selection, based on whether their plans are in line with RAVI objectives.  In addition, selected partner CBOs should be allowed to freely decide on their choice of issue for engagement and not be confined to the interests of the intermediary CSO

b)      An open process in which both interested CBOs, who are not partners of the intermediary CSO can apply alongside existing CBO partners.

 

In all cases, clear guidelines should be available for the selection process.

11       HOW TO EXPRESS INTEREST

 

This will be the only invitation for expressions of interest in 2007. Expressions of interest (EOIs) should be submitted using the format set out in Appendix 1.  EOIs should contain the following:

• A clear statement of the intended purpose for the use of RAVI funds – whether as an intermediary or for direct engagement
• Contact details of the organisation submitting the application
• The level of engagement i.e. regional or national. If regional state region(s)
• Evidence of how the organisation represents a constituency (who the organisation currently works with directly)
• Evidence of how RAVI funding will build on the CSOs existing work
• A short summary of previous relevant experience
• A short description of activities that are planned to be undertaken using RAVI funds and how they incorporate a rights based approach and people centred advocacy
• A short description of the changes and impacts that can be expected
• An estimated indicative budget

 

Multiple EOIs from one organization shall not be accepted. . Individual CSO members of umbrella organizations may submit a collective expression of interest through their umbrella organisation.

 

The standard form for expression of interest (Appendix 1), the scoring mechanism (Appendix 2) for CSOs applying as intermediaries and (Appendix 3) for CSOs applying for direct citizen-government engagement are attached.

12       REVIEW OF EXPRESSIONS OF INTEREST

 

Expressions of interest from CSOs shall be reviewed within three weeks after the closing date for submissions.

 

The review will be a three-stage process:

·        Applications from organisations who do not meet the eligibility criteria set out in Section 4 will be rejected

·        All other applications will be reviewed by a panel made up of representatives from the RAVI Secretariat and Management Consortium and marked according to the scoring criteria set out in Appendix 2

·        A shortlist of applications with the highest scores will be invited to submit more comprehensive technical and financial proposals, and to complete an organisational self-assessment.

 

Applications that are not successful will be informed and advised of possibilities of applying for grants from other sources.

13       SHORT-LISTING OF APPLICATIONS

 

13.1     Basis of Short listing

 

A selection will be made from within the short listed EOIs on the basis of two inputs:

·        A joint assessment to confirm the capability and capacity of the organisation

·        A more detailed technical proposal and budget.

 

13.2     Organisational Self-Assessment Tool

 

Within one week of short-listing, short listed applicants will be informed that they have been short-listed and will be sent an organisational self-assessment tool. This will enable them to better assess their suitability for RAVI grant funding.

 

Applicants will be asked to complete the organisational assessment tool and then meet and discuss the findings with an assessment team from the secretariat. This meeting will take place in the premises of the applicant. The itinerary of the organisational assessment team will accompany the assessment tool to ensure applicants have enough time to prepare adequately for the meeting. Every effort will be made to ensure the process is conducted in the spirit of honesty and mutual respect.

 

13.3     Detailed Proposal

 

In addition to the organisational assessment, applicants short-listed at EOI stage will be asked to submit comprehensive technical and financial proposals elaborating on how they intend to apply RAVI funds.

 

The use of funds must comply with the areas stated in Section 3 above and with the Guidelines set out in the RAVI Procedures Document

 

Proposals should not exceed 15 pages, except for appendices.  RAVI encourages innovation and creativity in the proposals; therefore there is no standard format for the proposal.  The content of the proposal should however cover:  

·         A full definition and diagnosis of the nature of the problem or issue that is proposed to be addressed.  This section should clearly illustrate the rights-based aspects. 

·         Proposed strategies, approach, methodology and work plan.  There should be a clear description of your strategy and your approaches and why you chose to adopt these, in terms of a rights-based approach, and citizen-government engagement.  There should be a clear set of activities, linked to the strategy, and an indicative work plan.

·         Staffing – there should be a description of the individuals proposed for the project and their likely time inputs. The proposal should clearly identify whether individuals are staff employees, new employees or consultants.

·         Proposed M&E arrangements, including participatory approaches to problem diagnosis, and to monitoring and evaluation

·         Resources and management arrangements – setting out the resources that will be required in order to undertake the proposed work, and how it will be managed.

·         A proposed budget.  This should set out the total lump-sum cost proposed for the assignment, inclusive of all fees, expenses, and taxes.  The budget should clearly relate to the work plan, and should be priced in UK £ Sterling.

·         Appendices can set out organisational experience or information on key staff.

 

 

All proposals should reach the RAVI Secretariat by the time and date stated on the invitation to submit proposals. In addition to four ‘hard’ copies, each CSO must submit a ‘soft’ copy of the technical and financial proposal in Microsoft Word and/or Microsoft Excel in font 12.

 

13.4     Assessment of the Detailed Proposal

 

The following will constitute the basis upon which submitted proposals will be assessed:

 

a)      Contribution to RAVI objectives and values – 20 points

Evidence of a proposal that will meet RAVIs goals (section 3) and:

·        encourage and enable participation and inclusion

·        building citizen voice and engagement

·        strengthen  accountability at a range of  levels

·        embedding rights and responsibilities

·        support empowerment and improving power relations of the vulnerable

 

b)      Coherence and Quality of the Strategy and Approach – 20 points

Clear definition of constituency and problem area

Clear strategy that addresses the problem

Clearly defined approaches and work plan

Approach to internal transformation of the organisation itself

Approach to monitoring and evaluation

 

c)      Organisational capability and experience – 20 points

Relevance and depth of experience of the organisation

Financial and organisational capacity

 

c) Quality of the Budget and Financial Proposal – 20 points

Clarity and consistency of the budget

Coherence between the budget and the proposed work plan

Reasonable and realistic estimates of:

·        proportions of overheads to programme costs

·        fees/rates (hotel/accommodation rates, per diems, fees, etc)

·        quarterly grant release schedule

 

d)      Staffing – 20 points

Clear description of who will do what, and when

Clear description of proposed time inputs

Relevance of the experience of staff proposed (as demonstrated through CVs, etc)

 

 

14       NEGOTIATIONS AND CONTRACT AWARD

 

Proposals from short-listed CSOs will be reviewed by the Grants Sub-Committee of the RAVI Steering Committee using the assessment criteria described above. The Grants Sub-Committee will use the scoring system to assess all the proposals and average marks calculated after which the applications will be ranked according to their scores.

 

The RAVI secretariat will then negotiate with the CSOs for selection in accordance with the ranking. The negotiation will be to seek refinement and further clarification on strategy, process and budgets. If an agreement is not reached with any CSO proposed for selection, the CSO on the reserve list with the next highest score will be contacted for negotiation.

 

The names, addresses and locations of successful applicants will be published in the print media and on the RAVI website. There will be an initial review of the work of Grant Partners after six months, in addition to annual reviews.

15       WHAT ARE RAVI OPERATING AND FINANCIAL PROCEDURES?

 

RAVI has developed a set of financial and operating procedures, which will guide the disbursement, monitoring and use of funds.  Please read those guidelines, which can be found on our website or obtained from the RAVI secretariat.  All successful applicants will be required to follow these procedures.

 

Free copies of these guidelines and the financial procedures can be found on the RAVI website www.ravighana.org or obtained from the RAVI secretariat at #66, Patrice Lumumba Road, Airport Residential Area, Accra. For further information, contact the RAVI secretariat on info@ravighana.org  or on telephone 021 779375 or 021 760460.

 

Appendix 1:  Expression of Interest Format

 

 

 

[INSERT  YOUR LOGO

OR ORGANISATION NAME HERE]

 

 

 

 

 

EXPRESSION OF INTEREST TO RAVI

 

 

 

 

 

FROM

 

[NAME OF YOUR ORGANISATION]

 

 

MARCH 2006

 

 

 

 

 

 

 

SECTION 1: ABOUT YOUR ORGANISATION

 

Type of Application: Intermediary Grant /Grant for Direct Engagement (Select one only)

Contact Details

Name of Organisation
Postal Address
Physical Address
Contact Person name
Tel. Nos.
Fax No.
Email
Web site (if any_)
Year established
Geographical area of operations in Ghana (national, region, districts) – state these
Legal form of organisation
Registration number/date:

 

Summary Financial/Staff Information for each of the last 3 years

Year	2004	2005	2006
Approximate organisation income (cedi million)
Were your organisations accounts audited (Yes / No):
Full time employees (number / roles)
Part-time employees (number)
Associate (occasional) workers (number)

 

Short History of the Organisation

(Origins of the organisation, founders, affiliations, early funding sources)

 

Representation / Constituency

(Who does your organisation represent?)

 

SECTION 2: ABOUT YOUR PROPOSED USE OF RAVI FUNDS

 

 “One Sentence Summary”

(In one sentence summarise how you would propose to use RAVI Funds.  Make it clear if you wish to make use of intermediary grants to CBOs)

 

Expected Impacts

(Briefly summarise the ultimate expected outcomes and impacts of your proposal)

 

Who would be the main beneficiaries of your proposal

 

 

Your Proposal

(Elaborate your proposal on this page – keep to one page if possible).  Explain the nature of the problem or issue, the strategy you propose to address the problem or issue, Include a statement of the problem or issue, and the types of activities you will undertake.

 

 

How you would propose to spend the money?

(You don’t have to fill in all the 8 rows here – give us just enough to show us your initial thinking on how you might spend RAVI grant if you were successful)

	Activity	Percentage of the Grant
1
2
3
4
5
6
7
8
	Total	100%

 

SECTION 3: WHY YOUR PROPOSAL IS SUITABLE FOR RAVI FUNDING

 

Complete the following sections to explain why your proposal is suitable for RAVI funding

 

“This proposal will ensure the participation and the inclusion of vulnerable groups by …….

 

 

“This proposal will strengthen citizen voice in claiming rights by …….

 

“This proposal will strengthen accountability and transparency at all levels by …….

 

 

“This proposal will develop, clarify and confirm the mutual rights and responsibilities of claim holders and duty bearers through …….

 

“This proposal will change relationships, empower and provide greater opportunities for the vulnerable through …….

 

SECTION 4: EVIDENCE OF EXPERIENCE AND CAPABILITY

 

In this section, summarise the work that you have done, relevant to the application (maximum 2 pages, using the following format for each activity).  Start with the most recent activities. Add more activities if necessary.

 

Activity Title
Start & End Dates
Value
Source of Funds
Locations of activities
Short Summary (5 lines)

 

Activity Title
Start & End Dates
Value
Source of Funds
Locations of activities
Short Summary (5 lines)

 

Activity Title
Start & End Dates
Value
Source of Funds
Locations of activities
Short Summary (5 lines)

 

I declare that the information given above in this application gives a true and fair view.

 

 

Signed:                        ……………………………………

 

Position:           …………………………………….

 

Date:                ……………………………………

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix 2:  Expression of Interest Scoring Table – Intermediary RGPs

 

ORGANISATIONAL CAPACITY

Item	Maximum Point
Organization has at least 2 Programming staff, 1 Account Staff and 1 Admin staff	6
Extensive grant portfolio management demonstrated	8
Efficient financial management systems mentioned/outlined	8
Existences of sound administration systems demonstrated	8
SUB-TOTAL POINTS	30

 

PREVIOUS RELEVANT EXPERIENCE

Item	Maximum Point
Organization exists for more than one year	Essential
Organization has been functioning since inception to date	4
Organization has experience in rights based development projects	4
Organization has experience in advocacy delivery by groups/CGE	6
Organization has experience in capacity needs assessment	5
Organization has experience in managing micro grants	5
Organization has experience in training CBOs in relevant areas (RBA/PCA, grant management, group dynamics etc)	6
SUB-TOTAL POINTS	30

 

ORGANISATIONS VISION, MISSION AND GOALS (VMGs)

Item	Maximum Point
VMGs are specific (well-defined)	2
VMGs are measurable	3
VMGs are achievable	3
VMGs are relevant (seek to address issues related to rights and voice)	2
SUB-TOTAL POINTS	10

 

PROPOSED CGE SUPPORT TO CBOs

Item	Maximum Point
Support for power transformation (assist in identifying niche for creating new spaces/using existing spaces).	7.5
Support for strengthening voices (assist in identifying/creating network/coalitions and strengthening linkages).	7.5
Human Rights Standards (e.g. enabling better access to justice; conflict resolution; changing, critiquing and improving laws).	7.5
Facilitating advocacy delivery by the CBOs (assist in developing and implementing advocacy strategy and other CGEs)	7.5
SUB-TOTAL POINTS	30

 

TOTAL POINTS (Maximum)

100

 

 

 

Appendix 3:  Expression of Interest Scoring Table – RGPs in Direct Engagement

 

ORGANISATIONAL CAPACITY

Item	Maximum Point
Organization has at least 2 Programming staff, 1 Account Staff and 1 Admin staff	6
Extensive grant portfolio management demonstrated	8
Efficient financial management systems mentioned/outlined	8
Existences of sound administration systems demonstrated	8
SUB-TOTAL POINTS	30

 

PREVIOUS RELEVANT EXPERIENCE

Item	Maximum Point
Organization exists for more than one year	Essential
Organization has been functioning since inception to date	5
Organization has experience in rights based development projects	8
Organization has experience in advocacy delivery/CGE	7
SUB-TOTAL POINTS	20

 

ORGANISATIONS VISION, MISSION AND GOALS (VMGs)

Item	Maximum Point
VMGs are specific (well-defined)	2
VMGs are measurable	3
VMGs are achievable	3
VMGs are relevant (seek to address issues related to rights and voice)	2
SUB-TOTAL POINTS	10

 

PROPOSED CITIZEN-GOVERNMENT ENGAGEMENT

Item	Maximum Point
Approach to strengthening participation and inclusion	6
Approach to building citizens’ voice	6
Approach to building accountability at all levels	5
Approach to embedding rights and responsibilities	6
Approach to empowerment and improving power relations	6
Approach to internal transformation of the organization itself	5
Constituency	6
SUB-TOTAL POINTS	40

 

TOTAL POINTS (Maximum)

100